Payroll Coordinator

By | April 22, 2021


Job Description:Are you looking for a rewarding career with a company that puts its people first? Pacific Western Transportation has a new opportunity in its Student Division for an experienced Payroll Coordinator. If you have a passion for payroll and enjoy working in a high-volume setting, this could be the perfect opportunity for you! Reporting to the Payroll Manager, the Payroll Coordinator is responsible for ensuring accurate processing of hourly and salary payroll, payroll reports, and assuring compliance with all applicable federal and provincial legislation in Canada, as well as adherence to company policies. Knowledge & Skills RequiredDiploma or Certificate in payroll administration with at least 3 years of relevant payroll experience preferredStrong comprehension of employee taxation, employment and both provincial and federal legislation governing payrollKnowledge of ADP Pay SpecialistStrong attention to detail and analytical skills; skilled in accurately maintaining a large volume of information and dataSelf-motivated and able to think independently while working within a cohesive teamExperience processing multi-provincial payroll(s)Experience preparing payroll reconciliations, journal entries, and year end auditsProficiency with Microsoft Office applications, specifically intermediate Microsoft Excel skillsProfessional, approachable and customer-service orientedStrong organizational and interpersonal skills, with the ability to multi-task and meet deadlines in a team-focused work environmentAbility to prioritize workloads and utilize planning and time management skills to adhere to strict deadlinesStrong verbal and written communication skillsAbility to multi-task Principal Duties and ResponsibilitiesInput, verify and process bi- weekly payroll, including salaried and hourly pay for approximately 3,500 employees for multiple companies each weekEnsure the pay run is complete and accurate in terms of employee hours, changes, approvals, overtime, voluntary and statutory deductions and taxable benefits in accordance with company policies and procedures and legislative requirementsPrepare and reconcile bi-weekly journal entriesProcess time sheets to ensure proper completion and authorizationProcess new hires, employee terminations and employee status changesCheck records and papers for clerical and arithmetic accuracy, completeness and compliance with established standards and proceduresPayroll deduction administration (corporate wear reimbursements, payroll advances, traffic violation tickets, garnishees)Confirmation of wages, letters of employment for drivers as requestedSet up new drivers and regular maintenance in Pay SpecialistPrepare accounting journal entries and payroll account reconciliationsWork with the timekeepers in each business unit to ensure all time worked and exception time is recorded accurately within timelinesEnsure compliance with all Federal and Provincial Legislation within CanadaCalculate and process payroll-related remittance payments on timeRemain current with new and revised payroll regulationsMaintain employee confidence and protect payroll operations by ensuring a high level of confidentialityResponsible for the balancing of all payroll entries in ADP to the approved time-sheets and various pay requests ensuring all audit and control procedures are adhered toPrepare and maintain related payroll records and reportsAct as an informational resource to the business unit(s) on payroll related topics while maintaining the highest standard of customer service possibleEmployee file maintenance including, organize, file and maintains employee recordsCompany Description:Founded in 1957, Pacific Western Transportation (PWT) is the largest privately-owned passenger transportation company in Canada. Today PWT offers comprehensive transportation services and solutions across the country, with over 4,100 employees and numerous business locations. Our operations are separated into four divisions: Motor Coach, Oil Sands, Student Transportation, and Transit. PWT’s varied operations are unified by a company-wide commitment to the Core Values first established by our founder R.B. (Bob) Colborne. At the heart of these core values is an unwavering dedication to customer service and safety, as supported by our Safely Home brand. At PWT, our people are our greatest asset. After all, it’s our people who safely transport our passengers to where they need to be. In all of the urban or rural communities we serve, PWT’s employees bring our Core Values to life, day in and day out.Core Values: Safety, Customer Service, Resourcefulness, Integrity, Positive Attitude, Team Work, Loyalty, Accountability, Respect, Dedication Job ID: 45739714
Pacific Western Transportation

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