Real Estate Admin/Virtual assistant Wanted :-)

By | March 13, 2021

Work from home

Experience as a virtual assistant !

Strong administrative experience A MUST !
Real estate experience is a strong asset !

Job Types: Part-time, 2-3 Days a week
Provide real estate administrative support.

Salary: $15.00-$17.00 per hour

Position Requirements:

Attention to detail a MUST!
Strong administrative experience A Must!
Customer service and phone skills
Strong organization and time management skills
Real estate experience is a MUST!!
Experience with G-Suite, Webforms, Toronto MLS, and CRM Software are all assets

Key Responsibilities:

Data entry for MLS listings
Data entry for website photos and descriptions
Writing property descriptions for listings
Writing and responding to emails from clients and agents
Database management

Some duties include:


Run all aspects of seller and buyers’ transactions from initial contact to agreement.
Organize all listing materials: pre-listing presentation, listing agreement, sellers’ disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings, etc.
Coordinate with sellers for all home photos, staging, repairs, cleaning, signage, lockbox, access requirements and marketing activities.

Arrange all documents for signatures on listing agreement, disclosures and other needed documentation and review for accuracy.

Submit all essential documentation to the office broker for file compliance.
Organize showings and obtain feedback.
Enter all listing information into MLS and websites.
Input all necessary information into client relationship management programs and transaction management systems.

Oversee all aspects of buyer and seller transactions from purchase agreement to closing.
Coordinate with mortgage agents and appraisers.
Schedule home inspections and repairs.
Submit all documents to the office broker for file compliance.
Schedule, coordinate and attend to closing-related issues.
Input all client information into the client database system, including future address.
Schedule 30, 90 and 120-day client customer service follow-up calls to assist with any home improvement provider recommendations and to ask for referrals.
Market Research

Conduct daily/weekly/monthly search for properties
Match properties to prospective clients
Coordinate sale between agents

In-depth understanding of Google/ MS Office suite with advanced excel experience.

Ability to organize a daily workload by priorities.

A proactive approach to problem-solving with strong decision-making skills.

Professional level verbal and written communications skills.

Work from home 🙂

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